10 Best Document Feed Scanners 2025 in the United States

The RICOH fi-8170 is a professional-grade document scanner designed for high-speed, reliable use. It boasts impressive scanning speeds of up to 70 double-sided pages per minute, making it ideal for busy offices where efficiency is key. The scanner provides excellent image quality thanks to RICOH’s Clear Image Capture technology, which ensures accurate and detailed scans.

It supports a variety of document types, including photos, ID cards, receipts, and even thick items like passports and plastic cards. This versatility makes it suitable for different scanning needs. The scanner also includes powerful software features such as optical character recognition (OCR) and integration with most ECM solutions via USB or Ethernet, making it easy to turn scans into actionable data.

The user-friendly PaperStream Capture and ClickScan software simplifies the scanning process further by allowing users to quickly scan documents with minimal training. However, the RICOH fi-8170 is relatively bulky and weighs 8.8 pounds, which may not be ideal for those needing a portable solution. It also has a higher power consumption at 28 watts. Despite these drawbacks, the RICOH fi-8170 remains a solid choice for offices requiring a fast, reliable, and versatile document scanner.

The Epson Workforce ES-580W is a versatile document-feed scanner that stands out with its wireless connectivity and easy-to-use 4.3-inch touchscreen. Its ability to scan directly to cloud services or USB without a computer makes it highly convenient for users who require quick and flexible scanning options. The 100-sheet Auto Document Feeder (ADF) efficiently handles various paper types and sizes, allowing for less frequent reloads. With a scanning speed of up to 35 pages per minute and dual-side scanning capability, it's designed to handle large volumes swiftly.

This scanner also excels in creating searchable PDFs and converting scans into editable Word or Excel files, thanks to its Optical Character Recognition (OCR) feature, making document management simpler and more efficient. However, it is worth noting that the resolution is capped at 300 dpi, which might not be sufficient for users needing high-resolution scans for detailed image work. Additionally, while it is relatively portable, weighing 8.14 pounds, it might still be a bit bulky for on-the-go use.

The ES-580W is best suited for small to medium-sized offices or home offices where document management and quick scanning are priorities. With its strong performance in key areas, it provides a reliable solution for various scanning needs.

The Epson Workforce ES-400 II Color Duplex Desktop Document Scanner offers notable strengths for both home and office use. One of its key benefits is the fast scanning speed, facilitated by a 50-sheet Auto Document Feeder (ADF), which allows you to manage large stacks of documents efficiently. The scanner’s resolution stands at 300 dpi, adequate for most typical scanning needs, but might fall short if you require very high-resolution scans for detailed images or graphics. Its duplex scanning capability is a big plus, enabling you to scan both sides of a document simultaneously, which saves time and effort.

Connectivity is straightforward with USB connectivity, but it lacks wireless options, which might be a limitation for some users seeking more flexibility. The included Epson ScanSmart software is user-friendly, allowing easy previewing, emailing, and cloud uploading. However, the software's high-speed capabilities might be less effective with very large files. Integration with various document management systems via the TWAIN driver is seamless, making it suitable for office workflows.

Additionally, the scanner supports Optical Character Recognition (OCR), allowing you to create searchable PDFs and convert scans into editable Word or Excel files, which is useful for maintaining and organizing documents. With dimensions of 14.4 x 11.2 x 9.8 inches and a weight of 8.14 pounds, it is relatively compact and portable, though some might find it a bit bulky for small desk spaces. The Epson Workforce ES-400 II is a reliable and efficient document-feed scanner, best suited for those needing fast and efficient document management in a home or small office setting, despite some limitations in resolution and connectivity flexibility.