10 Best Business Printers 2025 in the United States

The Epson EcoTank ET-2803 is a versatile all-in-one printer designed for business use. One of its standout features is the cartridge-free system which uses high-capacity ink tanks, significantly lowering the cost of replacement ink and minimizing cartridge waste. This model promises substantial savings with ink bottles that can print up to 4,500 pages in black and 7,500 in color, making it ideal for businesses with high-volume printing needs. Additionally, the printer comes with up to two years of ink in the box, ensuring that users can print extensively without frequent refills.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which produces sharp text and vibrant color graphics. However, the print speed may be a concern for some businesses, as it offers 10 pages per minute (ppm) for monochrome prints and 5 ppm for color prints, which is relatively slow compared to other business printers in the market. The ET-2803 features a built-in scanner and copier, adding to its functionality. Connectivity options include Wi-Fi and USB, and it supports wireless printing from smart devices through AirPrint and the Epson Smart Panel app. This makes it highly convenient for modern business environments that rely on mobile device integration.

The printer's paper handling capacity is decent, with a maximum input sheet capacity of 100 sheets, but it lacks dual-sided printing, which could be a drawback for businesses looking to save on paper costs. The Epson EcoTank ET-2803 is a cost-effective and eco-friendly option for small to mid-sized businesses that prioritize print quality and long-term savings over faster print speeds.

The HP Color Laserjet Pro MFP 3301sdw is designed to meet the needs of small teams in a business setting, excelling in printing, scanning, and copying high-quality color documents. With print speeds reaching up to 26 pages per minute for both black and color prints, it offers solid productivity for busy work environments. The TerraJet toner technology enhances color vibrancy, making it suitable for professional documents and reports.

This printer boasts a robust duty cycle, ensuring it can handle high printing demands. It features automatic duplex printing and an auto document feeder, making it efficient for daily tasks. The 250-sheet input tray is a nice touch, reducing the frequency of paper refills.

Connectivity options are versatile, with dual-band Wi-Fi and USB ports, allowing for wireless printing from smartphones through the HP app, enhancing convenience for users on the go. Security is a strong point, as HP's Wolf Pro Security helps protect sensitive data, a critical consideration for businesses today.

The HP OfficeJet Pro 8125e is well-suited for small business or home office users who need reliable color printing along with scanning and copying. It offers decent print speeds, with up to 20 pages per minute in black and 10 pages per minute in color, adequate for moderate daily workloads. Print quality is good for business documents and presentations, providing sharp text and vibrant colors, especially on HP photo paper. The printer supports automatic duplex (double-sided) printing and has a 225-sheet input tray, helping with handling larger jobs and reducing paper reloads.

Connectivity options are flexible, including dual-band Wi-Fi, Ethernet, USB, and support for mobile printing via AirPrint or the HP app, making it easy to print from smartphones and laptops. Additional features like a 2.7-inch touchscreen and an automatic document feeder (ADF) add convenience, especially for scanning multi-page documents. The printer also emphasizes security with built-in protections and a sustainable design using recycled materials.

On the downside, the print speed for color is not the fastest compared to some competitors, and it relies exclusively on HP ink cartridges, which may be more expensive over time. This model is better suited for moderate rather than very heavy print volumes. It presents a solid choice for users who want good print quality, wireless flexibility, and some extra features without investing in a high-end or high-volume business printer.